SUBSIDIARY ABS-CBN Corporation
POSITION Administrative Officer
WORK LOCATION National Capital Region
DATE POSTED January 10, 2018

BUSINESS SUMMARY

ABS-CBN Corporation is the Philippines' leading information and entertainment multimedia conglomerate. The Company is primarily involved in television and radio broadcasting, as well as in the production of television and radio programming for domestic and international audiences and other related businesses. ABS-CBN produces a wide variety of engaging, world-class entertainment programs that are aired on free-to-air television.

The Company is also one of the leading radio broadcasters, operating eighteen radio stations throughout the key cities of the Philippines. ABS-CBN provides news and entertainment programming for nine channels on cable TV and operates the country's largest cable TV service provider. The Company also owns the leading-cinema and music production and distribution outfits in the country. It brings its content to worldwide audiences via cable, satellite, online and mobile.

The Company has interests in content development and production, cable and satellite television services, merchandising and licensing, mobile and online multimedia services, glossy magazine publishing, video and audio post production, and overseas services, all of which complement and enhance ABS-CBN's strength in content production and distribution.

RESPONSIBILITIES

    Position Summary:
    Perform administrative function.
     
    Duties and Responsibilities:
    • List down specific functions, roles and responsibilities.
    • Ensure availability of office supplies regularly used/needed by the department and take prompt action for services required by the department such as repairs, maintenance and upgrade of office furniture and equipment
    • Collate, draft and finalize ACES’ Monthly Report for submission to Management
    • Update and file documents
    • Handle all payments of purchases and billings
      o For Statements of Account (SOA’s) charged to ACES cost center. 
      o Ensure prompt processing of payment for SOA’s from external counsels, TradeMark/Copyright related Fees and other payables upon approval by division head
    • Assist Finance Officer and Department Head in the preparation, presentation and defense of the division’s annual budget. Coordinate with FO regarding monitoring of expenses against budget
    • Monitor department’s general and administrative expenses to ensure that expenses are within budget
    • Handle the department’s petty cash fund and replenishment of the same
    • Send reminders to ACES and non-ACES staff on their application of leaves or TJF’s in order to avoid salary deduction. Send to HR the daily time records of executives of ACES Services.
    • Inform/update the department of new company policies and procedures by attending trainings/ seminars organized by HR, Finance, IT and other departments.
    • Take active participation when there are department/company events/programs/project.
    • Coordinate with HR in cases of personnel movement and new hires within the department.
    • Assist new employees (Regular, Consultants, Contractual and OJT’s) in their requirements for employment and application/procurement of access badge, cellphone line, car plan, parking enrollment, etc.
    • Assist resigned employees in processing their clearance and final pay.
    • Train and supervise Contractual staff and On-the-Job Trainees on the performance of assigned tasks.
    • Arrange accommodation and travel requirements of the department during out of town conference/seminar.  Coordinate with HR and inform/update the department on the agenda/schedule of the conference/seminar.
    • Perform secretarial functions when a staff is on leave
    • Perform other tasks that may be assigned from time to time

REQUIREMENTS

    Qualifications:
    • Bachelor’s Degree or equivalent in relevant work experience.
    • 2 years previous work related experience required in administrative function
    • Excellent computer skills including Microsoft Office applications.  Demonstrated excellence in time management skills.
    • Excellent interpersonal, written, and oral communication skills.
    • Ability to work in a team fostered environment. 
    • Ability to work in a multi-tasked environment.
    • Ability to prioritize and organize work.
    • Ability to adapt to a flexible schedule.

Preference will be given to candidates who APPLY ONLINE.