SUBSIDIARY ABS-CBN Foundation
POSITION Administrative Assistant
WORK LOCATION National Capital Region
DATE POSTED September 09, 2022

BUSINESS SUMMARY

ABS-CBN Lingkod Kapamilya Foundation, Inc. (previously ABS-CBN Foundation, Inc.) is a committed advocate for public service in strategic sector of Philippine society. AFI aims to awaken hope in the Filipino through implementing projects via multi-sectoral partnerships in the spirit of bayanihan.

These are in child care and protection, education, environment, disaster management and community development. It is the public service arm of ABS-CBN Broadcasting Corporation, one of Asia's biggest media conglomerates. It draws on the relationship to tap into the creativity and reach of media for its various programs.

AFI serves with the highest standards of excellence, professionalism, integrity and accountability.

RESPONSIBILITIES

    POSITION SUMMARY:
    Primarily responsible for the effective and efficient provision of administrative support to Legal and Compliance Department.

    OFFICE MANAGEMENT

    1. Attend to the proper scheduling, monitoring and execution of the Department Head’s appointments, meetings and other functions
    2. Establishes/implements Records Management System involving the following:
      1. receipt of original copies of signed and notarized legal documents for filing
      2. routing of Board Resolutions and Minutes of the Meeting to the Trustees
      3. scanning and uploading of legal documents to Legal’s sharepoint account
      4. retrieval, issuance, updating and disposal of records/documents.
    3. Maintains logbook for incoming and outgoing documents and for the routing of the same to all concerned.
    4. Ensures the availability of supplies and forms; prepares requisition request and handles pick-up of supplies from ABS-CBN and distribution of the same to the staff.
    5. Coordinates with the different offices of the Trustees and/or Members in case of members, board and sub-committee meetings.
    6. Screens requests from Salesforce and Legal Information Sheet prior to drafting of the documents
    7. Liaison with different government agencies
    8. Oversees Legal & Compliance’s office upkeep; reports maintenance/general services requirement
     
    FUND CUSTODIANSHIP
    1. Handles the departments’ revolving fund in accordance with accounting rules and regulations.
    2. Prepares and routes request for payment
    3. Disburses, liquidates and replenishes revolving fund
    4. Prepares reports on the utilization of funds.
     
    HR SERVICES
    1. Coordinates with HRD on the proper, timely and systematic hiring of personnel
    2. Coordinates with HRD for the timely availment of employee benefits.
    3. Responsible for leave administration and personnel attendance monitoring.
    4. Submits monthly Attendance Report, Application for Leave of Absence and Overtime Claims

     
    POLICY/SYSTEMS ADMINISTRATIVE/COMPLIANCE

    1. Implement appropriate systems/procedures in the performance of duties and responsibilities
    2. Adhere to ALKFI Vision-Mission-Values and comply with ALKFI/HRD policies, systems, rules and regulations

     
    MISCELLANEOUS /OTHER SERVICES

    1. Performs other functions as directed by the Department Head

     

REQUIREMENTS

    KNOWLEDGE
    • Office Management
    • Financial System Management
    ‚Äč
    EXPERIENCE / EDUCATIONAL ATTAINMENT REQUIRED:
    • BS Office Administration or related field
    • At least one (1) year of experience in similar administrative and support role

    SKILLS
    • Proficient in written and oral communication
    • Computer literate
    • Administration assistance
      • Customer relations
      • Personnel action/attendance monitoring
      • Records management
      • Procurement
      • Interpersonal relations

Preference will be given to candidates who APPLY ONLINE.