SUBSIDIARY ABS-CBN Corporation
POSITION Documents Management Assistant
WORK LOCATION National Capital Region
DATE POSTED August 05, 2019

BUSINESS SUMMARY

ABS-CBN Corporation is the Philippines' leading information and entertainment multimedia conglomerate. The Company is primarily involved in television and radio broadcasting, as well as in the production of television and radio programming for domestic and international audiences and other related businesses. ABS-CBN produces a wide variety of engaging, world-class entertainment programs that are aired on free-to-air television.

The Company is also one of the leading radio broadcasters, operating eighteen radio stations throughout the key cities of the Philippines. ABS-CBN provides news and entertainment programming for nine channels on cable TV and operates the country's largest cable TV service provider. The Company also owns the leading-cinema and music production and distribution outfits in the country. It brings its content to worldwide audiences via cable, satellite, online and mobile.

The Company has interests in content development and production, cable and satellite television services, merchandising and licensing, mobile and online multimedia services, glossy magazine publishing, video and audio post production, and overseas services, all of which complement and enhance ABS-CBN's strength in content production and distribution.

RESPONSIBILITIES

    MAJOR DUTIES AND RESPONSIBILITIES
    1. Assists the Documents Administrator in maintaining an updated record of all intellectual properties (trademark/copyright applications and registrations) of ABS-CBN and its subsidiaries
    • provide list of trademark deadlines for the year
    • record & scan action papers issued by the IPO for the existing trademark applications of ABS-CBN and its subsidiaries
    • record & scan Certificates of Registration issued by IPO for the trademarks of ABS-CBN and its subsidiaries
    2. Assists the Documents Administrator in maintaining an updated record of all labor cases and litigation proceedings involving ABS-CBN and its subsidiaries
    • record the status reports submitted by external counsels on the cases they handle
    • record & scan decisions, resolutions and orders issued by the court on cases involving ABS-CBN and its subsidiaries
    3. Assists the Documents Administrator in maintaining an updated record and monitor status of all contracts handled by the Legal Services for ABS-CBN and its subsidiaries
    • record new requests for the contract preparation and/or review and refer the same to the assigned legal team
    • record/monitor status of requests based on transmittals (for contracts released to clients) and email feedback from lawyers
    4. Assists the Documents Administrator in maintaining an updated record of and monitor incoming and outgoing documents
    • receive and record documents addressed to LSD lawyers and staff
    • ensure that documents are routed to the concerned legal team for their information and/or appropriate action
    • log outgoing documents and scan receiving copies/transmittals
    5. Assists the Documents Administrator in creating, monitoring, and maintaining orderly, updated, complete, and accurate files of Legal Services' records (ie. corporate, contracts, litigation/labor, intellectual property, regulatory, references)
    • create new filesand update existing files as needed
    • assist lawyers/staffin locating and retrieving the files they needs
    • conduct inventory of files as needed
    6. Asissts the Documents Administrator in performing other tasks as may be assigned/requested from time to time
    • scan documents for back-up/archiving purposes
    • convert pdf email attachments into word format as may be requested by lawyers
    • assist lawyers in minor computer/IT-related queries
    • secure corporate documents online via Securities & Exchnage Commission's (SEC) website
    • attend (together w/ other legal representatives) meetings regaring projects involving document management (coordinates with the IT team handling the project and provide the information required for the initial data gathering for the project)

REQUIREMENTS

    • Graduate of a 4 year course
    • IT, database and communication skills
    • Experience with Data Management and Software
    • Excellent interpersonal and telephone skills
    • Proficient in Microsoft Office
    • Ability to evaluate, prioritize, and organize work schedules
    • Ability to react quickly and effectively in challenging situations
    • Team player, can assist colleagues and other departments with queries on documentation requirements and submissions

Preference will be given to candidates who APPLY ONLINE.