SUBSIDIARY ABS-CBN Shared Services
POSITION Facilities and Administrative Specialist
WORK LOCATION National Capital Region
DATE POSTED July 03, 2019

BUSINESS SUMMARY

ABS-CBN Shared Service Center Pte. Ltd. (SSC) is a captive service provider for ABS-CBN Corporation and its local, regional and global subsidiaries. The parent company of SSC is ABS-CBN Corporation.

SSC is primarily engaged in providing support services for Finance and Accounting, IT, HR, and Order Management and Fulfillment. The service center is a foreign company duly organized and incorporated under the laws of Singapore with a branch located at Eugenio Lopez Jr. Communications Center (ELJCC), Eugenio Lopez Drive, Quezon City.

The facility at ELJCC has about 300 employees and has been operational since September 1, 2009. The company is expected to significantly increase its headcount over the next five years with the impending service expansion.

SSC is mainly interested in sharing best practices at IBPAP given the company's unique background in the Broadcasting Industry. The company is looking forward to get in touch with other shared service organizations to benchmark on processes, systems and service expansion strategies. The center is on its journey from a developing organization to a mature captive shared services catering not only to ABS-CBN companies but also to its affiliates in the Lopez Conglomerate.

RESPONSIBILITIES

    The Facilities and Administrative Specialist will mainly support ABS-CBN SSC's proposed initiatives and projects that will focus on the improvement of office facilities and other related administrative tasks. He or she must resolve and/or escalate issues to the project lead in a timely fashion. 

    The Facilities and Administrative Specialist is responsible for the following:

    Facilities:
    • Create and maintain good relationships with internal and external project partners
    • Design/Able to understand and support office space planning and workspace set-up
    • Drive company programs and initiatives related to facilities admin function and achieve intended results
    • Craft and execute work norms related to company initiatives
    • Able to voice out employee concern and resolves issues
    • Escalates deviations from company policies related to Facilities Management as soon as possible.
    • Able to review, propose facility layouts and designs
    • Manage to perform physical organizing of office equipment, furniture, and fixtures
    Administrative:
    • Processing of all company requirements related to facilities movement, lay-out, and set-up (RMS,eforms,SharePoint request)
    • Conduct periodic quality check to ensure that the SSC office environment is suitable and conducive for work
    • Prepares report and analysis related of all company facilities and safety initiatives depending on the need of the management, project partners, and project core team.
    • Accounts all company property and provides reports based on the need of the management.
    • Prepares budget or cost allocation reports
    • Identifies safety hazards
    • Helps in the formulation of Occupational Safety and Health (OSH) guidelines for ABS-CBN SSC.
    • Monitor the compliance of ABS-CBN SSC to the DOLE-OSH requirements
    • Support the Emergency Response Team of ABS-CBN SSC in implementing initiatives.
    • Documents all the necessary reports and consolidate files accordingly
    • Introduce or leverage on relevant technological tools
    • Assists in the issuance of new office furniture, supplies and office equipment.
    • Serve as POC for all Facilities, Safety and Administration requirement of ABS-CBN SSC, including office asset or equipment disposal or turnover.

REQUIREMENTS

    • Preferably a graduate of a Bachelor’s Degree in Industrial Engineering or equivalent course.
    • ​Preferably with 6 months of previous work  experience in Facilities Management or related field
    • Fresh graduates are welcome to apply
    • Excellent computer skills including Microsoft Office applications or office 365
    • Able to build strategies that can mitigate Facilities and Admin issues and concerns
    • Able to handle complaints and issue related to Facilities and Admin function
    • Is physically fit to lift and carry office equipment
    • Demonstrated excellence in time management skills- able to meet deadlines
    • Excellent interpersonal, written, and oral communication skills.
    • Result oriented and goal Driven
    • Ability to work in a multi-tasked environment.
    • Ability to adapt to a flexible schedule.
    • Ability to write, analyze and present technical reports (can present to top management).
    • Amenable to do occasional field work in San Pedro, Laguna/Fairview/Caloocan for site visits
    • Amenable to work on an on-call basis as needed (e.g. emergencies)

Preference will be given to candidates who APPLY ONLINE.