SUBSIDIARY ABS-CBN Global
POSITION Legal Secretary
WORK LOCATION National Capital Region
WORK ARRANGEMENT TYPE Hybrid
DATE POSTED February 13, 2025

BUSINESS SUMMARY

ABS-CBN Global utilizes the latest technology and available resources to provide Filipinos the most innovative products and services in content development and distribution, telecommunications, retail, money remittance, cargo forwarding, and social networking. 

ABS-CBN Global goes beyond content development and distribution as part of its mission to serve, empower, connect, and instill national pride among Filipinos worldwide. ABS-CBN Global provides products and services that enable Filipinos overseas to connect and nurture relationships with the Philippines and Filipinos worldwide.

RESPONSIBILITIES

    Provides coordination, documentation, administrative and secretarial services to the Legal Officers in the performance of legal and compliance work and administrative functions.

    KEY DUTIES AND RESPONSIBILITES
     
    1. Legal Secretary
    • Prepare/process contracts, agreements, pleadings, reports, and other legal documents; minutes of meetings, secretary’s certificates, board resolutions, general information sheet and other corporate reports, applications and documents; memoranda and correspondences, for the Legal Officer’s review and in accordance with the directions of the Legal Officers
    • Facilitate timely and complete submission/filing of reports, pleadings, applications and queries;
    • Perform the following secretarial duties:
      1. Assist clients in their request for legal assistance and legal requirements with Legal Officers;
      2. Assist the Legal Officers in  preparation, review, execution, routing for signature, and filing copies of contracts, agreements, documents and the like
      3. Assist the Legal Officers in researching/gathering pertinent data/materials;
      4. Review legal documents and coordinates with clients to ensure that all documents are complete and accurate, under the supervision of the Legal Officers;
      5. Attend to client’s minor concerns/queries, upon the direction of the Legal Officers;
      6. Handle routine incoming and outgoing correspondences;
      7. Receive and send out documents on behalf of the lawyers;
      8. Maintain an updated, complete and accurate list of all requests received from  clients and work/documents sent by the lawyers to the clients, and generates a monthly report hereof;
      9. Handle timely and proper internal filing of documents;
      10. File, maintain, and keep an orderly, updated, complete and accurate list/file of contracts and other documents and office records of all clients of the lawyers;
      11. Arrange and coordinate meetings and travel requirements of lawyers;
      12. Facilitate and handle routing of documents for transmittal or signature of relevant parties;
      13. Facilitate notarization, legalization, apostilling and/or consularization of documents; and
      14. Perform other duties and responsibilities that may be assigned from time to time by the lawyers. 
    1. Administrative
    • Request and monitor office supplies and CAPEX requirements. Coordinate with various divisions for the maintenance and repairs of office furniture and fixtures, office equipment, etc.  Handle the Legal library.
    • Arrange travel requirements during out of town meetings/hearings.  Coordinate with in-house travel agency for transportation and accommodation.
    • Attend for the department, Finance, IT or HR meetings, regarding implementation of new systems and procedures.
    • Assist lawyers in processing appeal bonds for various cases and ensures the timely delivery of the bonds
    • Facilitate the filing of various legal documents with various government agencies, such as but not limited to the General Information Sheet (“GIS”) and trademark applications.
    • Handle all payments of purchases and billings from external counsels/ service providers
    • Prepare Requests for Payment for billings from external counsels in the Philippines, as well as regulatory, litigation and other payables upon approval by division head.  Transmit Statement of Accounts/invoices (“SOAs”) approved for payment to other divisions/subsidiaries for various cases.  Assist external counsels on following-up payments for their SOAs.  Prepare report on payments made to external counsels as requested and assist in the reconciliation of unsettled accounts
    • Monitor department’s general and administrative expenses to ensure that expenses are within budget.  Coordinate with FO regarding monitoring of expenses against budget.
    • Handle the department’s petty cash fund and replenishment of the same.  Ensure that all reimbursements are valid
    • Assist the lawyers in their timekeeping requests (Leaves/TJFs & change shift). Send reminders to legal staff on their application of leaves or TJFs to avoid salary deduction. 
    • Inform/update the department of new company policies and procedures 
    • Coordinate with HR in cases of personnel movement and new hires within the department
    • Arrange for interviews of legal division applicants.  Assist new hires in their pre-employment requirements
    • Supervise messengers/clerks/OJTs  regarding various office procedures
    • Source for seminars to be attended by lawyers for the completion of their required 36 units of MCLE (Mandatory Continuing Legal Education) every three years.

REQUIREMENTS

    • College graduate
    • Minimum of 5 years’ experience, preferably in a law firm
    • Has good verbal, written and interpersonal communication skills
    • Technical skills: MS Office (Word, Excel, Powerpoint, Sharepoint, Teams); Zoom

Preference will be given to candidates who APPLY ONLINE.



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