SUBSIDIARY ABS-CBN Foundation
POSITION Logistics Head
WORK LOCATION National Capital Region
DATE POSTED June 26, 2020

BUSINESS SUMMARY

ABS-CBN Lingkod Kapamilya Foundation, Inc. (previously ABS-CBN Foundation, Inc.) is a committed advocate for public service in strategic sector of Philippine society. AFI aims to awaken hope in the Filipino through implementing projects via multi-sectoral partnerships in the spirit of bayanihan.

These are in child care and protection, education, environment, disaster management and community development. It is the public service arm of ABS-CBN Broadcasting Corporation, one of Asia's biggest media conglomerates. It draws on the relationship to tap into the creativity and reach of media for its various programs.

AFI serves with the highest standards of excellence, professionalism, integrity and accountability.

RESPONSIBILITIES

    POSITION SUMMARY:
    Primarily responsible for the transparent and efficient management of Procurement, Warehousing & Fixed Assets, Records and Files, and General Services.  Ensures close coordination with Controllership Department for the efficient control, monitoring and management of AFI’s Fixed Assets.

    MAJOR DUTIES AND RESPONSIBILITES:
    PROCUREMENT SERVICES
     
    • Provides over-all direction and provision of implementing rules and guidelines for the procurement of supplies and services;
    • Ensures enforcement of Finance policies and procedures related to the procurement and contracting such as pre-qualification, tender management, negotiation and coordination for the preparation of contract/s;
    • Performs accreditation and evaluation of suppliers’ and contractors’ performance in terms of delivering high quality, timely and reasonable cost of goods sold and services;
    • Coordinate with the programs on requirements for procurement of supplies and services;
    • Reviews current procurement processes and recommends improvements as necessary;
    • Develops a more efficient system in the delivery of procurement services, defines service level agreements with internal customers;
    • Negotiates contracts with suppliers and contractors to obtain best prices without sacrificing quality of supplies and/or services;
    • Provides periodic reporting to management on purchasing controls and processes.
     
    WAREHOUSING, FIXED ASSETS AND IN-KIND DONATION Management
     
    • Ensures implementation of controls and management related to proper tagging, monitoring, accounting and reporting of AFI’s fixed assets in close coordination with Controllership Department;
    • Ensures proper receipt, documentation, storage, safekeeping, disposition/issuance of all  purchased, inventoriable and accountable items including in-kind items received from donor/s.
     
    RECORDS & FILES MANAGEMENT 
     
    • Responsible for the acceptance, safekeeping, organization, maintenance, and proper cataloging of all files and records of various department and programs of AFI in compliance with the 10 years retention period.
    • Provides individual accession/catalogue number to all documents filed in each folder
    • Ensures proper segregation of files preferably per program/department/location for easier future access
    • Ensures confidentiality of some records particular to that from Human Resources and Accounting Departments.
    • Closely coordinates with Administrative Officers of programs/departments:
      • On the proper segregation of files accurate recording and safekeeping;
      • Checking, monitoring and updating of files kept in compliance with the 10 years retention policy per BIR; and
      • On proper classification/cataloging of files to be kept.
    • Works towards digitization of records intended to primarily maximize space and reduce manhour on the retrieval process of any document.
     
    GENERAL SERVICES 
     
    1. Fleet Management
    1. Supervise the staff in-charge of processing and coordinating with ABS-CBN Fleet Operation on
      1. Vehicle requirement of AFI;
      2. Ensures that all AFI approved requests are provided with vehicle unit, either in-house or outsourced to avoid delays in operation
    2. Coordinates with Fleet Operation of parent company on the regular repairs and maintenance of dedicated vehicles managed by the latter;
    3. Ensures timely registration of all vehicle units owned by AFI including those located at the various Operation sites pending actual donation to beneficiary, if need be;
     
    1. Security Services
    1. Works closely with the Head of Security assigned to AFI on implementation of security policies
    2. Ensures safety of the building and its facilities at all times
    3. Coordinates with Security Services of ABS-CBN (parent) on new security measures which needs implementation with AFI
     
    1. Building Maintenance
    1. Provides clear guidance to the janitorial services assigned to AFI on the thorough cleanliness of AFI facilities
    2. Ensures timely coordination with MDEC of ABS-CBN parent for any major building repairs which may hamper the normal operation of AFI
    3. Adjusts schedules of janitors to address special manpower requirement for events and special activities of AFI.
     
    1. Message Center
    1. Establishes and sustains a smooth and controlled flow of document receiving and transmittal, in and out of AFI premises
    2. Works closely with the security assigned in the receiving desk on the implementation of item IV.1 above
     
    1. Additional task in relation to General Services
    1. Provide employees with information on scheduled general cleaning of building facilities which may have impact on regular operation.
    2. Supervises the staff ensuring that all “common item” requisitions from ABS-CBN submitted and progress as to procurement and release is monitored.
     
    PERSONNEL SUPERVISION
    • Supervises the Logistics Department
    • Ensures compliance to PMS requirements based on prescribed timetable
      1. Review staff PCPs and submit it to the Chief Finance & Services Officer for approval;
      2. Monitor staff performance and institutes corrective actions, when needed;
      3. Evaluate staff performance based on approved PCPs;
      4. Facilitate submission of all required PMS documents (PCPs/PEFs);
    • Reviews staff development/productivity improvement plan and support/facilitate the attainment of its set objectives for a given period.       
     
    POLICY/SYSTEMS ADMINISTRATION/ COMPLIANCE
     
    • Recommends systems/procedures for the improvement of task delivery related to specific areas of responsibility
    • Ensures understanding of AFI Vision-Mission-Values and compliance with AFI/HRD policies, systems and audit recommendations
    • Ensures the team’s implementation of performance planning, monitoring and evaluation, and personnel development planning.
     
    TRAINING AND DEVELOPMENT
     
    • Recommends/undertakes appropriate staff development programs/activities and monitor implementation of Staff Development Plan
    • Recommends/undertakes organizational development initiatives to promote and strengthen teamwork among the Logistics team
     
    MISCELLANEOUS/ OTHER SERVICES
     
    • Performs other functions as may be required by the Chief Finance and Services Officer; Program Directors & Managing Director through the Chief Finance and Services Officer.
     

REQUIREMENTS

    Requirements:
    • Four (4) years of relevant experience, two (2) years of which are in a supervisory capacity   
    • BS in Supply Chain or Industrial Engineering
    • Strong communication skills (verbal and written)
    • Management and supervision
    • Strong Interpersonal Relations
    • Problem-solving and decision-making/analytical ability
    • Computer literacy
    • Networking abilities

Preference will be given to candidates who APPLY ONLINE.