JOBS AVAILABLE

POSITION SUMMAR

The Accounts Payable (AP) Specialist is responsible for managing the company’s bills and payments, which includes processing invoices, ensuring payments are made accurately and on time, and reconciling accounts. Key duties include data entry, verifying expense reports, communicating with vendors, and maintaining financial records, while also providing support for financial reporting and process improvement.

MAJOR DUTIES AND RESPONSIBILITES

• Invoice and payment processing:
  – Process, verify, and reconcile vendor invoices and expense reports.
  – Prepare and execute payments by check or electronic transfer.
  – Track all outgoing payments, including purchases, payroll, and invoices.
• Account reconciliation and record-keeping:
  – Reconcile processed work by comparing system reports to balances and resolving discrepancies.
  – Maintain accurate and organized historical financial records.
  – Manage petty cash and log disbursements.
• Vendor and supplier relations:
  – Serve as a point of contact for vendors, responding to inquiries about payments and accounts.
  – Monitor vendor payment agreements to identify potential discounts.
  – Liaise with suppliers regarding financial records.
• Reporting and analysis:
  – Assist with the preparation of monthly financial reports, statements, and data analysis.
  – Provide data for audits and tax purposes.
• Process improvement:
  Help improve and automate the payment process to increase efficiency.
  Ensure compliance with company policies and financial regulations.

QUALIFICATIONS

• Minimum requirements:

Graduate of a 4-year business or accounting course

Work experience – minimum of 3 years’ experience in the same or relevant role

• Skills required:

Attention to detail: High accuracy in data entry is crucial.
Technical skills: Proficiency in accounting software, Microsoft Excel, and general computer systems is required.
Organization: Must be able to manage multiple tasks and work efficiently in a fast-paced environment.
Communication: Strong oral and written communication skills are necessary for interacting with vendors and internal teams.
Problem-solving: Ability to identify and resolve accounting discrepancies.

• Other skills required:

Teamwork – promote and maintain atmosphere of openness, acceptance, and support; facilitate goal setting and problem solving; encourage others to participate in discussions and decisions of team; identify and resolve conflicts (interpersonal) to effective teamwork; remove barriers (resource or other outside constraints) to effective teamwork

Continuous Improvement – look for areas of improvement in immediate area of responsibility; define key business processes; identify techniques and key sources of information to analyze business processes; identify symptoms of inefficient or non-value adding processes; implement improved business processes; identify and prioritize opportunities to improve business processes