JOBS AVAILABLE

JOB RESPONSIBILITIES

Primarily responsible for the effective and efficient provision of administrative/HR support services to BB and the proper handling of BB revolving funds.

Financial Management

• Revolving Fund: Handles BB revolving fund following accounting rules and regulations; Disburses, liquidates, and replenishes revolving fund; Prepares reports on the utilization of funds
• Other program financial requirements: Review requests for payment, Cash advances and other financial documents, process approvals via e-mail and IAS and and ensures end-to-end transactions are completed (including collection of receipts).
• Ensures all financial requirements of the unit are in line with existing government laws and ABS-CBN Foundation policies

 

Procurement

• Monitors materials request from Bantay Bata Team
• Coordinates with procurement, asset and finance for the purchase of items
• Prepares purchase requisition, request for payment, and other documents necessary to support various transactions.

 

Human Resource (HR) Services

• Coordinates with HR Department for the timely availing of employee salary and benefits
• Responsible for leave administration and personnel attendance monitoring
• Submits payroll update and bi-monthly Attendance Report

 

Requisition, Inventory, Maintenance of Office Supplies

• Ensures the availability of BB supplies and forms; prepares requisition request and handles pick-up of supplies from ABS-CBN and distribution of the same to the staff

 

Office Maintenance

• Oversees BB’s office upkeep; reports maintenance/general services requirement of BB; coordinates with the ALKFI units and with ABS-CBN on various concerns of BB
• Oversees the proper maintenance of the centralized equipment (printer, scanners, etc); monitors usage

 

Filing of Documents

• Establishes/ implements BB records Management System involving the receipt, filing, retrieval, issuance, updating and disposal of records/documents
• Maintains logbook for incoming and outgoing documents and for the routing of the same to all concerned

 

Logistical Support

• Ensures timely request of vehicles, drivers, maintenance and/or housekeeping in line with the requirement of program activities
• Attends to the messengerial requirements of the program

 

Policy/Systems Administration/Compliance

• Recommends appropriate policies/systems to promote the unit’s operational efficiency
• Adheres to AFI’s Vision-Mission-Values and complies with AFI/HRD policies, systems, and audit recommendations
• Ensures strict compliance with AFI’s Child Protection Policy and PSEA Policy
• Complies with AFI’s performance management system
• Adheres to all pertinent laws and requirements of government regulatory bodies related to child welfare and protection, resource generation, and mobilization

 

Others

• Perform other job-related duties as assigned within the scope of practice

 

QUALIFICATIONS

Knowledge

• Office Administration
• Finance Processes including IAS
• HR processes
• Government laws/rulings/issuance relevant to BB operations

 

Experience/Educational Attainment Required

• BS Office Administration, BS Business Administration or related field
• At least two (2) years of relevant experience

 

Skills

• Administration assistance
• Personnel action/attendance monitoring
• Records management
• Proficiency in Microsoft Office, Canva and other similar software